Jobs: Accounts Administrator

by | 2nd Apr 2024

 Job Title: Accounts Administrator

Reports to: Finance Manager

Location: London – Hybrid working practices in place – however at least three days in the office 

Contract: Permanent (Full Time)

Salary: £28,000 – £35,000

About Choose Love:

Choose Love does whatever it takes to provide refugees and displaced people around the world with everything from lifesaving search and rescue boats to food and legal advice. We identify the need and raise funds to close and prevent gaps in services and protections for refugees and displaced people requiring humanitarian support due to conflict, persecution and natural disasters. We elevate the voices and visibility of refugees and galvanise public support for agile community organisations providing vital support to refugees along migration routes globally. We are powered by our vision of a world that chooses love and justice every day for everyone.

The Role:
This role will be involved in the input and maintenance of accurate financial data in the financial system to enable timely reporting on available balances for grant making and accurate reporting back to donors. This will be an evolving role in an experienced finance team aiming to support a fast-moving charity in its humanitarian endeavours.

You will work closely with all departments to ensure invoices are processed quickly and accurately to keep funds flowing to the partners working towards the life changing objectives of the organisation. You will receive extensive on the job training to support you to progress within a finance role.

• Setting up payments for invoices, grants and other expenditure for Choose Love
• Perform data entry and maintain accurate records of financial transactions in accounting
• Daily reconciliation of the bank accounts
• Producing donation receipts for donors
• Resolving queries on unallocated income
• Processing invoices, reviewing communications and contract agreements for authorisation
• Processing sweeps between bank accounts
• Checking for Fraud payments on payment platforms
• Check for any new direct debits and assisting in submission of new forms
• Processing donations from CAF
• Adjusting historic transactions in the ledger via journals
• Collaborate with the finance team to ensure compliance with charity commission guidance and company policies

The Candidate
• At least 2 years’ experience of proven track record of Finance Officer or similar role
• Experience using Xero or a similar financial system
• Excellent written and verbal communication
• Good knowledge of accounting and financial monitoring systems
• Highly numerate, with experience of monitoring budgets against expenditure and using Excel to record, manipulate and interpret data
• Self-starter with a can-do attitude.
•Able to work independently and collaboratively, prioritising workload to meet deadlines
• Someone who will remain positive, calm and professional under pressure
• Is very organised with the ability to work under pressure
• Focused, with meticulous attention to detail and the ability to spot discrepancies within
datasets and text

Desirable experience
• Knowledge and understanding of the wider charity sector including Charity Commission regulations.
• Excellent IT skills, including in Microsoft Office/Google Workspace

How to apply
Interested candidates are invited to apply by providing a CV and cover letter evidencing your ability to match the criteria outlined in the role competencies and ensure your letter includes details of your latest salary and notice period. Please send all applications to the following email address by 12pm 16th April 2024.

Interview information
• First Stage Interviews will take place on week commencing 22nd April 2024
• Final Stage Interviews will take place on week commencing 29th April 2024 Contact Information
To explore the opportunity further or for any queries you may have, please contact:

Pre-employment checks
Employment with Choose Love will be subject to the following checks prior to your start date:
• a satisfactory Disclosure and Barring Service (DBS) check
• receipt of two satisfactory references

Choose Love is committed to building an inclusive and diverse organisation and welcomes applications from all sections of the community. If you need us to make an adjustment or provide additional support as you apply for a role, please email to discuss in further detail.